As of July 1, 2025, businesses operating in Ontario with 25 or more employees will be required to comply with a newly enacted Regulation from the Ontario Government. This regulation requires businesses with operations in Ontario to provide new employees with certain information relating to their employment with the employer.
What Information Needs to Be Provided?
To comply with the new requirements, a business in Ontario will need to provide their employees with the following information:
- The employers’ legal name and any operating name/business name if the employer operates under a different name than the employer’s legal name.
- Contact information for the employer including address, phone number, and one or more contact name.
- A general description of where the employer anticipates the employee will initially perform their duties.
- The employee’s starting hourly pay, or other wage rate or commission.
- The pay period and pay day that are established by the employer.
- A general description of the employees’ initial anticipated hours of work.
How Must the Information Be Provided?
The above information must be provided in writing to the employee. The Ontario regulation does not specify any specific format of providing the information other than it being in writing. It can therefore be provided on paper, electronically, or generally as part of an on-boarding package.
When Must the Information Be Provided?
The information must be provided before the employee’s first date of work, or as soon as reasonably possible by the employer to provide the information.
The regulation states that the rule kicks in on the date the employer reaches 25 employees. Therefore, if an employer hires an individual that puts them over the 25-employee threshold, the newest employee must be provided with this information. The regulation does not indicate that employers must provide this information to already existing employees as of the date that the employer reaches the 25-employee threshold.
At Bridge Legal & HR Solutions we can help you untangle and understand the web of obligations that applies to your employment relationships. To find out how we can help, contact us through our contact form or call us at 647-794-5442.
